8. MAYORAL MINUTE
8.1 Mayoral Minute: Honour Board - local Order of Australia Recipients
and Affiliates – Armidale War Memorial Library
The Order of Australia Association New England North West Branch is
applying for a grant to install an honour board in the Armidale War Memorial
Library to display the names of the region’s Order of Australia Medal
recipients and affiliates.
9. NOTICES OF MOTION
9.1 Coffee Vans
The General Manager has been requested to develop a policy for the
deployment of coffee and food cans at various events and locations where a need
or a market is demonstrated and there is no safe and/or practicable fixed outlet
for coffee and food of a similar type.
10. LEADERSHIP FOR
Planning and Reporting - Delivery Program 2018-2022 and Operational Plan
2020-2021 Progress Report - Second Quarter
The Delivery Program
2018-2021 and Operational Plan 2020-2021 Progress Report (Second Quarter) was
presented to Council as required by the s404(5) Local Government Act 1993. The
report showed nine actions were successfully completed in the second quarter,
adding to the six actions completed in Q1. The nine new actions were the
construction, sale and opening of the Airside Business Park, upgrading the
Guyra Community Hub, applying for a Special Rate Variation, emergency
communication upgrades, tree recovery and renewal works, improved heavy vehicle
access to Castle Doyle agribusinesses, improved Council building electrical
safety, new street lighting at UNE, and the construction of a new footpath in
Armidale’s Kentucky Street. The progress report showed these projects were all
on or under budget.
10.2 Rescinding a
selection of Council policies
Council endorsed the rescindment of 22 policies that were identified as no
longer relevant, previously superseded or are required to be reissued as
10.3 Asset Management
Policy – draft for public exhibition
Council’s draft updated Asset Management Policy will be on public
exhibition for 28 days. The updated policy will allow Council staff to have a
better understanding about asset management and effectively manage assets based
on better governance practices, procedures and processes to promote improved
service delivery and increased communication with the community.
10.4 Council Meeting
Cycle for Ordinary Meetings for 2021-2022
The meeting cycle for the 2021/2022 financial year up until the September
2021 Local Government elections was endorsed by Council. Meetings will continue to be scheduled on the
fourth Wednesday of each month as follows:
- Wednesday 28 July 2021, in Guyra at 4pm.
- Wednesday 25 August 2021, in Armidale at 4pm.
11. GROWTH, PROSPERITY
AND ECONOMIC DEVELOPMENT
11.2 Corporate Banner
and Pole Sponsorship - draft for public exhibition
The draft Corporate Banner and Pole Sponsorship Policy will be on public
exhibition for 28 days from Monday 3 May. This policy demonstrates Council’s
commitment to working with the community in order to appropriately advertise
local events and/or activities, utilising the flag/banner poles in the Beardy
Council endorsed the proposed rates harmonisation implementation framework
pending the approval of the Exposure Draft Bill Local Government Amendment (Rates) Bill 2021, which is expected to
happen in May. The framework is available on page 28 of the April
28 Ordinary Council Meeting Agenda.
11.4 Armidale City
Gymnastics Club - request for loan guarantee
Council requested a business and financial plan from the Armidale City
Gymnastics Club following a request from the club for Council to act as
guarantor for a $150,000 loan.
to accept Armidale First National as the preferred supplier for marketing and
sale of Armidale Airside Business Park Lots, as per GM delegation
A tender received from Armidale First National Real Estate in conjunction
with Cushman Wakefield (Sydney) to provide marketing and sales support for the Armidale
Airside Business Park lots has been accepted.
11.6 Engagement of contractor
- Kempsey Road Big Hill Big Slip Restoration - Natural Disaster Recovery Works
A tender submitted by Ground Stabilisation Systems Pty Ltd of $725,014.37
including GST ($659,103.97 ex GST) for Kempsey Road Big Hill Big Slip
Restoration Works was accepted.
12. ENVIRONMENT AND
12.1 Council's role
as an appropriate regulatory authority under the Protection of the Environment
Operations Act 1997
Council noted its role as the appropriate regulatory authority delegated to
it by the NSW EPA under Section 6 of the Protection of the Environment
Operations Act 1997, in relation to possible regulatory breaches of NSW
Environmental Legislation within the Local Government Area.
12.3 Traffic Control
– tender response
Council accepted the submission of both DOB Enterprises and Ahoy Traffic
Control in order of preference for the Traffic Control Services Tender.
12.4 Draft Koala
Management Strategy for public exhibition
The draft Koala Management Strategy will be up on public exhibition for 28
days from April 30. The strategy aims to provide the planning framework in
relation to koalas, where development pressures are most likely to occur, as
well as identifying key issues impacting local koala populations, and actions
and recommendations to guide and aid recovery and assist in management of this
12.11 Guyra Main
Street Upgrade- project update
Council received an update on the status of the Guyra Main Street Upgrade
Project and endorsed the replacement of nine trees on Bradley Street with up to
20 suitable established trees.
Stage 2 is now progressing, with roadworks to Bradley Street commencing in
April 2021, and a strategy is in place to deliver overhead power, water main upgrades,
future proofing works for future services upgrades, and footpath replacement.
12.12 Kempsey Road
Slope Analysis Contractor Engagement - Natural Disaster Recovery Works
Council accepted the tender submitted by GHD Pty Ltd of $200,818.18 ex GST
for the Kempsey - Armidale Road Slope Analysis.
peer review of DA-125-2020
Council noted the Inverell Shire Council peer review of DA-125-2020 for a
Centre-Based Child Care Facility and associated works located at 156-160 and
162 Bradley Street Guyra. In the peer review it was stated the report
adequately assessed the development in accordance with Section 4.15 of the Environmental Planning and Assessment Act
1979 and that it is recommended the DA be approved subject to conditions
outlined in the report to Council.
12.15 Approval of
Development Application DA-125-2020 at 156-160 and 162 Bradley Street, Guyra,
for a Centre-Based Child Care Facility and associated works
This matter has been deferred until the May 26 Ordinary Council Meeting.
12.16 DA-116-2018/D -
Motel Development - (Modification Requesting Deletion of Condition 25A)
Council has deferred the decision regarding a request for a waiver of the
Developer Services Plan charges for the motel development at 141 Dumaresq
12.7 Local Roads and
Community Infrastructure Program Phase 2 - reallocation of a project nomination
Council will request the Federal Department of Infrastructure, Transport
and Regional Development to approve a variation of the funds nominated ($225,000)
for the proposed nature playground in the second phase of the Local Roads and
Community Infrastructure program to the following projects:
- Monkton Aquatic Centre – $35,000 - electrical
upgrade (supplement to the Heat pump project
- Building and facility renewals - $190,000 –
Hillgrove Hall, Guyra HACC Building, former Guyra Courthouse, Puddledock Hall,
landfill: electrical power supply line contract
The tender from Reg Latter Electrical Pty Ltd for the design and construction
of an electrical power supply line into the regional landfill for the sum of
$118,255.50 including GST was accepted.
13. OUR PEOPLE AND COMMUNITY
13.1 Review of Council grants and sponsorship programs
An independent review of Armidale Regional Council (ARC) Grants and
Sponsorships has been undertaken. Council resolved to action a number of
recommendations from the review – these actions can be viewed on Page 142 of
13.2 NSW Disaster Assistance C.3 - funding to support Backtrack large
scale clean-up operations in Lower Creek
Council will support Backtrack Youth Works via the Disaster Assistance C.3
funding provided by Resilience NSW to deliver outcomes for disaster affected
areas such as Lower Creek and their residences.
13.3 Public Art Policy – Draft for public exhibition
The draft Public Art Policy will go on public exhibition for 28 days. This
policy will ensure the responsible and uniform management of all forms of
public art across the region.
16. COMMITTEE REPORTS
16.2 Minutes - Traffic Advisory Committee Meeting held 6 April 2021
Council endorsed a number of matters raised at the Traffic Advisory
Committee meeting held on April 6 2021. These are:
1. That Council endorse
the road closure of Faulkner Street between Kirkwood and Dumaresq Street during
the Big Chill Beer and Barbeque Festival.
2. That Council deny the
request to consider a pedestrian crossing on Barney Street at the Faulkner
Street intersection due to the close proximity of traffic light crossings and a
3. That Council endorse
the Police request to shift the 15 minute car parking space to the northern end
of Faulkner Street grouping the existing police parking spaces together.
4. That Council note that
the specified line marking requested for the Police parking in Faulkner Street
will be at a cost to Police.
16.5 Environmental Sustainability Advisory Committee Meeting Minutes
Council endorsed the recommendations of the Committee. These are:
1. Two representatives
from the Environmental Sustainability Advisory Committee will meet with Council
staff to undertake a detailed analysis of EcoARC (Council’s green- print) to
develop a ten year implementation plan.
2. Sustainable Living
Armidale member Helen Webb will be substituted onto the committee in Jo
Leonie’s place following her resignation.
3. Two representatives
from the Climate Emergency Working Group report will meet with Council staff
regarding items from their report A
Framework for Climate Action.
4. Applications for the
Air Quality Working Group will be assessed by a panel of two members of the
Environmental Sustainability Advisory Committee and Council’s Sustainability
5. Two representatives of
the Climate Emergency Working Group will meet with Council staff to discuss
possible projects in order to the join the Cities Power Partnership.
16.6 Minutes of Sports Council Committee meeting held 7 April 2021
Council endorsed the Committee’s recommendations. These are:
1. The proposed additional
user fees in excess of the current fees and charges not be charged for regional
level fields – Harris Park, Armidale Sportsground and Rologas/Wicklow fields.
2. That the Council seek
Commonwealth and/or State funding for field lighting at Jack Valance Oval and
for the replacement and extension of the lighting on Newling Oval.
3. That Council arrange
for refurbishing of the Jack Valance oval surface when a budget is available.
4. That capital income for
next year’s budget is restored to at least the level of 2019/20 of $75,000.
5. That a total of
$117,000 be referred to the budget process for consideration in the 2021/22
A number of policies were adopted at the meeting. These policies are:
- 12.2 Adoption of the Burning of Vegetation
within the Local Government Area Policy
- 12.5 Adoption of Keeping of Animals (Urban Areas)
- 12.6 Adoption of Development Related Security
- 12.7 Adoption of Public Parking Policy
- 12.8 Adoption of Domestic Rainwater Tanks Policy
- 12.9 Adoption of Relocation of Buildings Policy
- 12.10 Adoption of Treatment of Feral and Infant
The details of these
policies can be viewed in the April
28 Ordinary Council Meeting Attachments.
Published on 28 Apr 2021